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Agenda For Next Meeting
Minutes Of Previous Meetings
Welcome to the Theberton & Eastbridge Parish Council
Agenda for Next Meeting:
8 March 2023
Parish Council Elections - Thursday 4th May 2023
Could you stand for election?
Are you interested in:
Village events and amenities?
Facilities for children?
Support for senior residents?
Speeding and road safety?
Wildlife and biodiversity?
Heritage and conservation?
Theberton and Eastbridge Parish Council needs you to help make a difference in your community. Parish Council elections will take place on Thursday 4th May 2023. If you would like to join the Council, please contact the Parish Clerk before Monday 3rd April 2023 for more information and a nomination pack.
Eligibility Criteria: if you are over 18, a British or Commonwealth citizen, registered to vote, and have lived, worked or owned property in the parish for the previous 12 months you can apply.
HELP SHAPE YOUR COMMUNITY AND BE PART OF THE DEMOCRATIC PROCESS!
Theberton and Eastbridge Parish Council has 9 Parish Councillors. Parish Councillors are unpaid, elected (or co-opted) members of the local community with an interest in improving parish life.
The elections were held on 2nd May 2019, and each Parish Councillor was elected for a 4-year term until the end of the council term in May 2023.
There are currently two vacancies for Parish Councillors. Please contact the Clerk or the Chairman if you are interested in applying for the role.
Names, contact details and the responsibilities of the Parish Councillors are detailed here:
Councillors' Responsibilities 2023
Councillors' Registers of Interests can be viewed at http://www.eastsuffolk.gov.uk/yourcouncil/councillors/councillors-register-of-interests/
The Council has adopted the Local Government Association Model Councillor Code of Conduct 2020
The Parish Clerk is the Proper Officer and the Responsible Financial Officer of the Parish Council and is an employee. The role is currently vacant. Please contact the Chairman if you are interested in applying.
The meeting dates are attached but may be subject to change. Meetings start at 7:00 pm in the Jubilee Hall, Theberton.
Meeting Dates 2023
All Parish Council meetings are public meetings and members of the public are welcome to attend to observe or speak to the Council. Time for those wishing to speak will be alloted at the start of the meeting or during the meeting at the Chairman's discretion.
The Parish Council organises an annual parish meeting where it presents its own summary of the previous year and invites representatives of clubs, societies and other organisations to present their own reports. The minutes and reports from the most recent meeting are attached below. The 2020 Annual Parish Meeting was cancelled due to COVID-19.
Annual Parish Meeting Minutes May 2022
Annual Parish Meeting Minutes June 2021
Annual Parish Meeting Minutes May 2019
Annual Parish Meeting Minutes April 2018
Energy Projects' Responses:
EDF Energy Sizewell C Stage 2 Response
EDF Energy Sizewell C Stage 3 Response
EDF Energy Sizewell C Stage 4 Response
EDF Energy Sizewell C Stage 5 Intra Examination Response
EDF Energy Sizewell C Stage 5 Second Intra Examination Response
EIA Scoping Notification and Consultation
BEIS RAB Model Consultation
Letter to PINS re EDF Energy Lack of Consultation
Letter to ESC re EDF DCO Application
Anglian Energy Planning Alliance Letter - 31 March 2020
Anglian Energy Planning Alliance Letter - 11 May 2020
Scottish Power Renewables - Written Representation - B1122 Mitigation
Sizewell B Request to the Secretary of State to Call-In
Sizewell B Supplementary Information to the Secretary of State
EDF Energy Sizewell C Relevant Representation - September 2020
EDF Energy Sizewell C Joint Written Representation - June 2021
EDF Energy Sizewell C Join Written Representation - Summary - June 2021
EDF Energy Sizewell C Desalination Consultation Response - August 2021
National Grid Ventures Nautilus Interconnector Consultation Response - October 2021
Parish Council and NGO Sizewell C Summary - February 2022
Sizewell C Soil Mixing and Anchor Trials Objection - February 2022
Sizewell C Response to Secretary of State's Request for Information - May 2022
National Grid - Sea Link Non-Statutory Consultation - December 2022
Forestry England - Thinning Operations 2022
Theberton Woods Update - January 2022
Speed Indicator Device - Latest Data:
The Parish Council operates a Speed Indicator Device in two locations in Theberton. The latest data downloaded from the device can be viewed here:
Minutes and Agendas:
In accordance with the Transparency Code for Smaller Authorities 2015, the Parish Council has a duty to publish draft minutes of meetings within one month of the meeting. The draft minutes can be found on this site. However, it must be noted that the minutes are only a draft document and do not become an official record of the Parish Council meeting until they are approved at the next Parish Council meeting. Minutes from earlier dates than published on this site can be obtained from the Parish Clerk.
The agenda for the forthcoming meeting will be published on this site three clear days before the meeting date.
For further details of any planning applications listed on the agenda please visit: http://www.eastsuffolk.gov.uk/planning/planning-applications/
Links to the Parish Council's statutory documents are attached here:
Model Standing Orders 2023
Asset Register 2023
Model Financial Regulations 2023
Risk Assessment 2022
Internal Controls 2022-2023
Burial Ground Fees 2023
Links to the Parish Council's policies are attached here:
Anti-Harassment and Bullying Policy
Equality and Diversity Policy
Website Accessibility Statement
Links to the Parish Council's Data Protection policies are attached here:
Subject Access Policy and Procedure
Personal Data Audit
Personal Data Breach Policy
Freedom of Information Act Policy
Data Retention and Disposal Policy
ICO Registration Certificate 2023
The Parish Council has a duty to publish information to comply with the Transparency Code for Smaller Authorities 2015. Every item of expenditure incurred and income received by the Parish Council is listed within the minutes of the monthly meetings and summarised within the annual accounts.
The accounts and related documents for the current and previous two financial years are attached here. The Annual Returns/Annual Governance and Accountability Returns have been reviewed by an external auditor appointed by Public Sector Audit Appointments Limited. Any person interested has the right to inspect the accounting records - please contact the Parish Clerk to arrange access.
Annual Accounts 2019-2020
Annual Accounts 2020-2021
Annual Accounts 2021-2022
Annual Governance and Accountability Return 2019-2020
Annual Governance and Accountability Return 2020-2021
Annual Governance and Accountability Return 2021-2022
Internal Audit Report 2019-2020
Internal Audit Report 2020-2021
Internal Audit Report 2021-2022
External Auditor Report and Certificate 2018-2019
External Auditor Report and Certificate 2020-2021
Expenditure above £100 2019-2020
Expenditure above £100 2020-2021
Expenditure above £100 2021-2022
Significant Variances 2019-2020
Significant Variances 2020-2021
Significant Variances 2021-2022
Bank Reconciliation as at 31st March 2020
Bank Reconciliation as at 31st March 2021
Bank Reconcilation as at 31st March 2022
Budget versus Actual Income and Expenditure 2019-2020
Budget versus Actual Income and Expenditure 2020-2021
Budget versus Actual Income and Expenditure Reports 2020-2021
Budget versus Actual Income and Expenditure 2020-2021
Budget versus Actual Income and Expenditure Reports 2021-2022
Exercise of Public Rights 2019-2020
Exercise of Public Rights 2020-2021
Exercise of Public Rights 2021-2022
Notice of Conclusion of Audit 2018-2019
Notice of Conclusion of Audit 2020-2021
Community Infrastructure Levy Report 2021-2022