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Welcome to the Theberton & Eastbridge Parish Council

Agenda for Next Meeting:

Annual Meeting - 10th May 2023

Councillors:

Theberton and Eastbridge Parish Council has 9 Parish Councillors. Parish Councillors are unpaid, elected (or co-opted) members of the local community with an interest in improving parish life.

The elections were held on 2nd May 2019, and each Parish Councillor was elected for a 4-year term until the end of the council term in May 2023.

There are currently two vacancies for Parish Councillors. Please contact the Clerk or the Chairman if you are interested in applying for the role.

Names, contact details and the responsibilities of the Parish Councillors are detailed here:

Councillors 2023
Councillors' Responsibilities 2023

Councillors' Registers of Interests can be viewed at http://www.eastsuffolk.gov.uk/yourcouncil/councillors/councillors-register-of-interests/

The Council has adopted the Local Government Association Model Councillor Code of Conduct 2020

Parish Clerk:

The Parish Clerk is the Proper Officer and the Responsible Financial Officer of the Parish Council and is an employee. The role is currently vacant. Please contact the Chairman if you are interested in applying.

Meetings:

The meeting dates are attached but may be subject to change. Meetings start at 7:00 pm in the Jubilee Hall, Theberton.

Meeting Dates 2023

All Parish Council meetings are public meetings and members of the public are welcome to attend to observe or speak to the Council. Time for those wishing to speak will be alloted at the start of the meeting or during the meeting at the Chairman's discretion.

The Parish Council organises an annual parish meeting where it presents its own summary of the previous year and invites representatives of clubs, societies and other organisations to present their own reports. The minutes and reports from the most recent meeting are attached below. The 2020 Annual Parish Meeting was cancelled due to COVID-19.

Annual Parish Meeting Minutes May 2022
Annual Parish Meeting Minutes June 2021
A nnual Parish Meeting Minutes May 2019
Annual Parish Meeting Minutes April 2018

Theberton Woods

Forestry England - Thinning Operations 2022
Theberton Woods Update - January 2022

Speed Indicator Device - Latest Data:

The Parish Council operates a Speed Indicator Device in two locations in Theberton. The latest data downloaded from the device can be viewed here:

SID Data - February 2023

Minutes and Agendas:

In accordance with the Transparency Code for Smaller Authorities 2015, the Parish Council has a duty to publish draft minutes of meetings within one month of the meeting. The draft minutes can be found on this site. However, it must be noted that the minutes are only a draft document and do not become an official record of the Parish Council meeting until they are approved at the next Parish Council meeting. Minutes from earlier dates than published on this site can be obtained from the Parish Clerk.

The agenda for the forthcoming meeting will be published on this site three clear days before the meeting date.

For further details of any planning applications listed on the agenda please visit: http://www.eastsuffolk.gov.uk/planning/planning-applications/

Statutory Information:

Links to the Parish Council's statutory documents are attached here:

Model Standing Orders 2023
Asset Register 2023
Model Financial Regulations 2023
Risk Assessment 2022
Internal Controls 2022-2023
Burial Ground Fees 2023

Links to the Parish Council's policies are attached here:

Complaints Policy
Disciplinary Procedure
Disciplinary Rules
Safeguarding Policy
Anti-Harassment and Bullying Policy
Equality and Diversity Policy
Grievance Procedure
Website Accessibility Statement

Links to the Parish Council's Data Protection policies are attached here:

Privacy Notice
Subject Access Policy and Procedure
Personal Data Audit
Personal Data Breach Policy
Freedom of Information Act Policy
Data Retention and Disposal Policy
ICO Registration Certificate 2023

Financial Information:

The Parish Council has a duty to publish information to comply with the Transparency Code for Smaller Authorities 2015. Every item of expenditure incurred and income received by the Parish Council is listed within the minutes of the monthly meetings and summarised within the annual accounts.

The accounts and related documents for the current and previous two financial years are attached here. The Annual Returns/Annual Governance and Accountability Returns have been reviewed by an external auditor appointed by Public Sector Audit Appointments Limited. Any person interested has the right to inspect the accounting records - please contact the Parish Clerk to arrange access.

Annual Accounts 2020-2021
Annual Accounts 2021-2022
Annual Accounts 2022-2023

Annual Governance and Accountability Return 2020-2021
Annual Governance and Accountability Return 2021-2022
Annual Governance and Accountability Return 2022-2023

Internal Audit Report 2020-2021
Internal Audit Report 2021-2022
Internal Audit Report 2022-2023

Effectiveness of Internal Audit Review 2022-2023

External Auditor Report and Certificate 2020-2021
External Auditor Report and Certificate 2022-2023

Expenditure above £100 2020-2021
Expenditure above £100 2021-2022
Expenditure above £100 2022-2023

Significant Variances 2020-2021

Bank Reconciliation as at 31st March 2021
Bank Reconciliation as at 31st March 2022
Bank Reconciliation as at 31st March 2023

Budget 2021-2022
Budget 2022-2023
Budget 2023-2024

Budget versus Actual Income and Expenditure 2020-2021
Budget versus Actual Income and Expenditure 2021-2022
Budget versus Actual Income and Expenditure 2022-2023

Notice of Conclusion of Audit 2020-2021

Community Infrastructure Levy Report 2021-2022
Community Infrastructure Levy Report 2022-2023