Parish Council

Welcome to the Theberton & Eastbridge Parish Council

Agenda for Next Meeting: 7 July 2021

Councillors:

Theberton and Eastbridge Parish Council has 9 Parish Councillors. Parish Councillors are unpaid, elected (or co-opted) members of the local community with an interest in improving parish life.

The elections were held on 2nd May 2019, and each Parish Councillor was elected for a 4-year term until the end of the council term in May 2023.

Names, contact details and the responsibilities of the Parish Councillors are detailed here:

Councillors 2021
Councillors' Responsibilities 2021

Councillors' Registers of Interests can be viewed at http://www.eastsuffolk.gov.uk/yourcouncil/councillors/councillors-register-of-interests/

The Council has adopted the Suffolk Local Code of Conduct

Parish Clerk:

The Parish Clerk is the Proper Officer of the Parish Council and is an employee. She is also the Responsible Financial Officer.

Please contact the Parish Clerk if you have any questions relating to the operation of the Parish Council.

Mrs Sharon Smith
01728 648576
parishclerkthebertoneastbridge@gmail.com
Arbour House, Rectory Road, Middleton, IP17 3NP

Meetings:

The meeting dates are attached but may be subject to change. Meetings start at 7:00 pm in the Jubilee Hall, Theberton.

Meeting Dates 2021

All Parish Council meetings are public meetings and members of the public are welcome to attend to observe or speak to the Council. Time for those wishing to speak will be alloted at the start of the meeting or during the meeting at the Chairman's discretion.

The Parish Council organises an annual parish meeting where it presents its own summary of the previous year and invites representatives of clubs, societies and other organisations to present their own reports. The minutes and reports from the most recent meeting are attached below. The 2020 Annual Parish Meeting was cancelled due to COVID-19.

Annual Parish Meeting Minutes June 2021
A nnual Parish Meeting Minutes May 2019
Annual Parish Meeting Minutes April 2018

Theberton Woods

Forestry England - Thinning Operations 2022

Speed Indicator Device - Latest Data:

The Parish Council operates a Speed Indicator Device in two locations in Theberton. The latest data downloaded from the device can be viewed here:

SID Data - June 2021

Minutes and Agendas:

In accordance with the Transparency Code for Smaller Authorities 2015, the Parish Council has a duty to publish draft minutes of meetings within one month of the meeting. The draft minutes can be found on this site. However, it must be noted that the minutes are only a draft document and do not become an official record of the Parish Council meeting until they are approved at the next Parish Council meeting. Minutes from earlier dates than published on this site can be obtained from the Parish Clerk.

The agenda for the forthcoming meeting will be published on this site three clear days before the meeting date.

For further details of any planning applications listed on the agenda please visit: http://www.eastsuffolk.gov.uk/planning/planning-applications/

Statutory Information:

Links to the Parish Council's statutory documents are attached here:

Standing Orders 2021
Asset Register 2021
Financial Regulations 2021
Risk Assessment 2020
Internal Controls 2021
Complaints Policy 2017
Disciplinary Procedure 2018
Disciplinary Rules 2018
Cemetery Fees 2020
Privacy Notice 2018
Subject Access Policy and Procedure 2019
Personal Data Audit 2019
Personal Data Breach Policy 2021
Freedom of Information Act Policy 2021
Data Retention and Disposal Policy 2021

Financial Information:

The Parish Council has a duty to publish information to comply with the Transparency Code for Smaller Authorities 2015. Every item of expenditure incurred and income received by the Parish Council is listed within the minutes of the monthly meetings and summarised within the annual accounts.

The accounts and related documents for the current and previous two financial years are attached here. The Annual Returns/Annual Governance and Accountability Returns have been reviewed by an external auditor appointed by Public Sector Audit Appointments Limited. Any person interested has the right to inspect the accounting records - please contact the Parish Clerk to arrange access.

Annual Accounts 2018-2019
Annual Accounts 2019-2020
Annual Accounts 2020-2021

Annual Governance and Accountability Return 2018-2019
Annual Governance and Accountability Return 2019-2020
Annual Governance and Accountability Return 2020-2021

Internal Audit Report 2018-2019
Internal Audit Report 2019-2020
Internal Audit Report 2020-2021

Expenditure above £100 2018-2019
Expenditure above £100 2019-2020
Expenditure above £100 2020-2021

Significant Variances 2018-2019
Significant Variances 2019-2020
Significant Variances 2020-2021

Bank Reconciliation as at 31st March 2019
Bank Reconciliation as at 31st March 2020
Bank Reconciliation as at 31st March 2021

Budget 2019-2020
Budget 2020-2021
Budget 2021-2022

Budget versus Actual Income and Expenditure 2019-2020
Budget versus Actual Income and Expenditure 2020-2021
Budget versus Actual Income and Expenditure Reports 2020-2021

Exercise of Public Rights 2018-2019
Exercise of Public Rights 2019-2020
Exercise of Public Rights 2020-2021

Notice of Conclusion of Audit 2018-2019
Notice of Conclusion of Audit 2020-2021

Parish Council

Agenda For Next Meeting

Minutes Of Previous Meetings

Welcome to the Theberton & Eastbridge Parish Council