Parish Council

Welcome to the Theberton & Eastbridge Parish Council

CORONAVIRUS

In accordance with government guidelines all Parish Council meetings have been postponed until further notice.  The Parish Council is still operational therefore please contact the Clerk or the Chairman if you have any queries or concerns.

COMMUNITY RESPONSE

All communities will be impacted by this virus and as time goes on it is likely that further measures will be recommended by the Government to help reduce the spread of the virus and protect lives, particularly of those most vulnerable.

This is the time for the Theberton and Eastbridge community to come together in mutual support ensuring in particular that food and medicines can be sourced for those self-isolating who have no other means at their disposal.

If you need help in any way to get you through this difficult period please do not hesitate to contact the Chairman, Councillors or Clerk of the Parish Council, details as set out below, who will do their best to meet your needs.  Of course, they may be self-isolating themselves but they will know someone else trusted to assist.

To help the community through this difficult period assistance will be needed from those less affected.  

If you are able to volunteer even in a small way to support others less able then please contact the Chairman, Councillors or the Parish Clerk.

By taking the Government’s advice that is developing daily and looking out for others we will hopefully all weather this particular storm and come out at the end a much more cohesive community.

Stephen Brett – Chairman
07503 320645 01728 830729
stephen.brett@hotmail.co.uk

Sharon Smith - Parish Clerk
01728 648576
parishclerkthebertoneastbridge@gmail.com

Paul Collins - Councillor
01728 635097
paul.f.collins1@gmail.com

Beth Goose - Councillor
01728 833502  07747 600250
bethgoose@gmail.com

Councillors:

Theberton and Eastbridge Parish Council has 9 Parish Councillors. Parish Councillors are unpaid, elected (or co-opted) members of the local community with an interest in improving village life.

The elections were held on 2nd May 2019, and each Parish Councillor was elected for a 4-year term until the end of the council term in May 2023.

Names, contact details and the responsibilities of the Parish Councillors are detailed here:

Councillors 2020
Councillors' Responsibilities 2020

Councillors' Registers of Interests can be viewed at http://www.eastsuffolk.gov.uk/yourcouncil/councillors/councillors-register-of-interests/

The Council has adopted the Suffolk Local Code of Conduct

Parish Clerk:

The Parish Clerk is the Proper Officer of the Parish Council and is an employee. She is also the Responsible Financial Officer.

Please contact the Parish Clerk if you have any questions relating to the operation of the Parish Council.

Mrs Sharon Smith
01728 648576
parishclerkthebertoneastbridge@gmail.com
Arbour House, Rectory Road, Middleton, IP17 3NP

Meetings:

The meeting dates are as follows but may be subject to change.  Meetings start at 7:30 pm in the Jubilee Hall, Theberton.

Meeting Dates 2020

All Parish Council meetings are public meetings and members of the public are welcome to attend to observe or speak to the Council. Time for those wishing to speak will be alloted at the start of the meeting or during the meeting at the Chairman's discretion.

The Parish Council organises an annual parish meeting where it presents its own summary of the previous year and invites representatives of clubs, societies and other organisations to present their own reports.  The minutes and reports from the most recent meeting are attached here:

Annual Parish Meeting Minutes May 2019
Annual Parish Meeting Minutes April 2018

EDF Energy Sizewell C - Pre-Application Consultation Responses:

Stage 2 Response
Stage 3 Response
Stage 4 Response
EIA Scoping Notification and Consultation
BEIS RAB Model Consultation
Letter to PINS re EDF Energy Lack of Consultation
Sizewell C Report - May 2020

EDF Energy Sizewell B - Relocation of Facilities Planning Application:

Request to the Secretary of State to Call-In
Supplementary Information to the Secretary of State

Speed Indicator Device - Latest Data:

The Parish Council operates a Speed Indicator Device in two locations in Theberton. The latest data downloaded from the device can be viewed here:

SID Data - June 2020

Minutes and Agendas:

In accordance with the Transparency Code for Smaller Authorities 2015, the Parish Council has a duty to publish draft minutes of meetings within one month of the meeting. The draft minutes can be found on this site. However, it must be noted that the minutes are only a draft document and do not become an official record of the Parish Council meeting until they are approved at the next Parish Council meeting. Minutes from earlier dates than published on this site can be obtained from the Parish Clerk.

The agenda for the forthcoming meeting will be published on this site three clear days before the meeting date.

For further details of any planning applications listed on the agenda please visit: http://www.eastsuffolk.gov.uk/planning/planning-applications/

Statutory Information:

Links to the Parish Council's statutory documents are attached here:

Standing Orders 2020
Asset Register 2020
Financial Regulations 2020
Risk Assessment 2019
Model Publication Scheme 2016
Model Publication Scheme Information Available
Internal Controls 2020
Complaints Policy 2017
Disciplinary Procedure 2018
Disciplinary Rules 2018
Cemetery Fees 2019
Privacy Notice 2018
Subject Access Policy and Procedure 2019
Personal Data Audit 2019

Financial Information:

The Parish Council has a duty to publish information to comply with the Transparency Code for Smaller Authorities 2015. Every item of expenditure incurred and income received by the Parish Council is listed within the minutes of the monthly meetings and summarised within the annual accounts.

The accounts and related documents for the current and previous two financial years are attached here. The Annual Returns/Annual Governance and Accountability Returns have been reviewed by an external auditor appointed by Public Sector Audit Appointments Limited. Any person interested has the right to inspect the accounting records - please contact the Parish Clerk to arrange access.

Annual Accounts 2017-2018
Annual Accounts 2018-2019
Annual Accounts 2019-2020

Annual Governance and Accountability Return 2017-2018
Annual Governance and Accountability Return 2018-2019
Annual Governance and Accountability Return 2019-2020

Internal Audit Report 2017-2018
Internal Audit Report 2018-2019
Internal Audit Report 2019-2020

Expenditure above £100 2017-2018
Expenditure above £100 2018-2019
Expenditure above £100 2019-2020

Significant Variances 2017-2018
Significant Variances 2018-2019
Significant Variances 2019-2020

Bank Reconciliation as at 31st March 2018
Bank Reconciliation as at 31st March 2019
Bank Reconciliation as at 31st March 2020

Budget 2018-2019
Budget 2019-2020
Budget 2020-2021

Budget versus Actual Income and Expenditure 2019-2020

Exercise of Public Rights 2017-2018
Exercise of Public Rights 2018-2019
Exercise of Public Rights 2019-2020

Notice of Conclusion of Audit 2018-2019