Parish Council

Welcome to the Theberton & Eastbridge Parish Council
 

Councillors:

Theberton and Eastbridge Parish Council has 9 Parish Councillors. Parish Councillors are unpaid, elected (or co-opted) members of the local community with an interest in improving village life.

The elections were held on 2nd May 2019, and each Parish Councillor was elected for a 4-year term until the end of the council term in May 2023.

Names, contact details and the responsibilities of the Parish Councillors are detailed here:

Councillors 2019
Councillors' Responsibilities 2019

Councillors' Registers of Interests can be viewed at http://www.eastsuffolk.gov.uk/yourcouncil/councillors/councillors-register-of-interests/

The Council has adopted the Suffolk Local Code of Conduct

Parish Clerk:

The Parish Clerk is the Proper Officer of the Parish Council and is an employee. She is also the Responsible Financial Officer.

Please contact the Parish Clerk if you have any questions relating to the operation of the Parish Council.

Mrs Sharon Smith
01728 648576
parishclerkthebertoneastbridge@gmail.com
Arbour House, Rectory Road, Middleton, IP17 3NP

Meetings:

The meeting dates for 2019 are as follows (dates may be subject to change). Meetings start at 7:30 pm in the Jubilee Hall, Theberton.

Meeting Dates 2019

All Parish Council meetings are public meetings and members of the public are welcome to attend to observe or speak to the Council. Time for those wishing to speak will be alloted at the start of the meeting or during the meeting at the Chairman's discretion.

The Parish Council organises an annual parish meeting where it presents its own summary of the previous year and invites representatives of clubs, societies and other organisations to present their own reports.  The minutes and reports from the most recent meeting are attached here:

Annual Parish Meeting Minutes May 2019
Annual Parish Meeting Minutes April 2018

EDF Energy - Sizewell C - Pre-Application Consultations:

The Parish Council's responses can be viewed here:
Stage 2 Response
Stage 3 Response

Speed Indicator Device - Latest Data:

The Parish Council operates a Speed Indicator Device in two locations in Theberton. The latest data downloaded from the device can be viewed here:

SID Data - May 2019

Minutes and Agendas:

In accordance with the Transparency Code for Smaller Authorities 2015, the Parish Council has a duty to publish draft minutes of meetings within one month of the meeting. The draft minutes can be found on this site. However, it must be noted that the minutes are only a draft document and do not become an official record of the Parish Council meeting until they are approved at the next Parish Council meeting. Minutes from earlier dates than published on this site can be obtained from the Parish Clerk.

The agenda for the forthcoming meeting will be published on this site three clear days before the meeting date.

For further details of any planning applications listed on the agenda please visit: http://www.eastsuffolk.gov.uk/planning/planning-applications/

Statutory Information:

Links to the Parish Council's statutory documents are attached here:

Standing Orders 2019
Asset Register 2019
Financial Regulations 2019
Risk Assessment 2019
Model Publication Scheme 2016
Model Publication Scheme Information Available
Internal Controls 2019
Complaints Policy 2017
Disciplinary Procedure 2018
Disciplinary Rules 2018
Cemetery Fees 2018
Privacy Notice 2018

Financial Information:

The Parish Council has a duty to publish information to comply with the Transparency Code for Smaller Authorities 2015. Every item of expenditure incurred and income received by the Parish Council is listed within the minutes of the monthly meetings and summarised within the annual accounts.

The accounts and related documents for the current and previous two financial years are attached here. The Annual Returns/Annual Governance and Accountability Return have been reviewed by an external auditor appointed by Public Sector Audit Appointments Limited. Any person interested has the right to inspect the accounting records - please contact the Parish Clerk to arrange access.

Annual Accounts 2015-2016
Annual Accounts 2016-2017
Annual Accounts 2017-2018
Annual Accounts 2018-2019

Annual Return 2015-2016
Annual Return 2016-2017
Annual Governance and Accountability Return 2017-2018
Annual Governance and Accountability Return 2018-2019

Issues Arising Report 2015-2016
Issues Arising Report 2016-2017

Internal Audit Report 2015-2016
Internal Audit Report 2016-2017
Internal Audit Report 2017-2018
Internal Audit Report 2018-2019

Notice of Conclusion of Audit 2015-2016
Notice of Conclusion of Audit 2016-2017

Expenditure above £100 2015-2016
Expenditure above £100 2016-2017
Expenditure above £100 2017-2018
Expenditure above £100 2018-2019

Significant Variances 2015-2016
Significant Variances 2016-2017
Significant Variances 2017-2018
Significant Variances 2018-2019

Bank Reconciliation as at 31st March 2018
Bank Reconciliation as at 31st March 2019

Budget 2019-2020